Features

Knowledge is power

With writeaguide you bundle the knowledge of your teams in one place. Fast, easy and smart. From the editor to the knowledge analysis.

Document knowledge

Editor

The most important thing about writeaguide is the creation of knowledge. That is why we invested a lot of time in developing our intuitive editor. With it you can perfectly document your knowledge. We have a suitable element for every content. So the content is always in focus. And that on every device.
Use writeaguide's intuitive editor to create knowledge.

Elements

There are numerous elements to choose from when designing a guide. These allow you to structure your content clearly and make it easier to read. Use the strengths of the various elements in order to be able to convey the knowledge to your readers even better.
  • check Text
  • check List
  • check Images
  • check Video
  • check Alert
  • check Code
  • check Files
  • check Embed
  • check Quiz
  • check Survey
  • check Colors
  • check Map

Formatting

There are sensible formatting options to choose from for your content text. We also support Markdown formatting so that you can create your guides even faster.
ank Markdown support allows you to edit guides even faster.

Settings

Additional settings allow you to get even more out of your guides. For example, you can add keywords and specializations so that your guide can be found and analyzed more easily. You can also rename your table of contents or anonymize the guide.
  • check Keywords
  • check Specializations
  • check Rename the table of contents
  • check Anonymize guide authors

Repetitions

Some knowledge should be refreshed at a given time. With the help of the repetition interval, you determine the intervals at which a guide should be read again. A notification for your members is completely automated.
  • check Track individual process times from your guides
  • check Ideal for employee onboarding, installation processes or meetings
  • check Find out how long a process takes

executions

Process times can be documented and evaluated with the help of bushings. There are no limits to the possible uses. Track an onboarding, an installation process or a meeting.

  • check Track individual process times from your guides
  • check Ideal for employee onboarding, installation processes or meetings
  • check Find out how long a process takes
Process times can be documented and evaluated with the help of bushings.

Templates

You can create templates for future guides with the same basic structure. With the help of the template you can define the layout so that you can access it directly when creating a new guide.
You can create templates for future guides with the same basic structure.

Copy

If you want to reuse knowledge created by another guide, you can copy it. In this way you can use knowledge that has already been created and change or add to sub-areas.
Copy guides and use them as the basis for new guides.

Versions

Gives you a handy way to see what changes have been made to a guide over time. You can always jump back to an older version. With every change that is published, a new version is created or you can decide individually when a new version should be created.
  • check Jump back to old versions
  • check Compare different guide versions
  • check All versions in the overview

Comments

Use the comment function for guides if you have any questions or comments on content-related topics. Comments can also be checked off so that you can work through comments.
Use the comment function for guides if you have any questions or comments on content-related topics.

Export

With the export function of writeaguide you can save important guides as PDF or in Markdown format. This means that important content can also be accessed locally at any time without an Internet connection.
  • check PDF
  • check Markdown

Archive

When you have worked through a guide or you no longer need it in your library, you can archive your guide. This means that a guide can only be found using the search function.
When you have worked through a guide or you no longer need it in your library, you can archive your guide.

On all devices

Use writeaguide on all common end devices. Use it on your smartphone, tablet or on your notebook or desktop computer. All you need is a modern browser and an internet connection.
  • check Desktop
  • check Notebook
  • check Without additional software
  • check Smartphone
  • check Tablet
  • check All you need is a modern browser

Network knowledge

Enterprises

Organize the knowledge of your entire company and map the structure. Invite new members to a company, allocate them to teams and decide which members can influence the company's settings and management. You can also affect multiple companies.
Earn points for editing, reading or organizing guides in writeaguide.

Teams

The permissions of your members are defined in the teams. Decide which employee guides are allowed to read, edit or publish and who, as a team leader, also has access to the statistics and settings of a team. They represent the individual departments of a company.
  • check Decide which members will have access to the teams' knowledge
  • check Choose between reader, editor, publisher and team leader
  • check Individual access rights down to the user level

Permissions in a guide

You can also manage a guide's access permissions outside of the teams. You can therefore decide directly in the guide which members of the company should have which access to the guide.
Earn points for editing, reading or organizing guides in writeaguide.

Collections

Group your company's knowledge into collections. For example, you can combine guides from Team Development in the Frontend and Backend collections. Collections are ideal for learning courses and online training.
Earn points for editing, reading or organizing guides in writeaguide.

Intelligent search

Find the knowledge you need in seconds. The intelligent search shows you the most important results at the top. In addition, various filters help you to further limit your search results.

  • check Company-wide search
  • check Intelligent ranking
  • check Automatic correction of spelling mistakes
  • check Autocomplete
  • check Search filter
  • check You can also search through file formats such as PDF, Word or PowerPoint
Find the knowledge you need in seconds. With the intelligent search from writeaguide.

conacts

Using the member lists in the company and in the teams, you can quickly and easily see which colleagues are important for the respective knowledge. Each user can save his or her contact options on the profile. For a better exchange of knowledge.
  • check Membership overviews in the company and in the teams
  • check Contact options on your own profile
  • check Promotes direct communication
  • check Approval is controlled by team membership

Analyze knowledge

Knowledge exchange Score

With the key figure of the knowledge transfer score, you can see at a glance how well a user has absorbed the knowledge of a guide. Values such as reading time, scroll depth, correctly answered questions and many other parameters are included in the key figure. In this way, writeaguide makes knowledge management tangible and assessable on the basis of numbers. Each individual user can also see for himself what knowledge he has not yet absorbed and consumed.
Earn points for editing, reading or organizing guides in writeaguide.

Knowledge query

Query the knowledge of your members and use quiz elements in the guide. The result flows into the user-specific knowledge transfer score for the guide. Ideal for guides within learning courses.
Earn points for editing, reading or organizing guides in writeaguide.

Knowledge investment

"How much do we actually invest in the team's knowledge management?" A question that has been difficult to answer until now. But with the detailed statistics on writeaguide you can now provide a well-founded answer. Get the information for the whole company, individual teams or collections and at the user level. See it as a positive investment in the company and employee development.
  • check Visualizes the costs for the knowledge management check
  • check For the whole company, individual teams and collections and for members
  • check Calculated from the period of use and the individual earnings of the members
  • check Shows knowledge investment in members

Estimated reading time

After editing a guide, the system automatically determines an estimated reading time for the document. The reader can see immediately how long it will take to read the guide. This is particularly helpful when things have to be done quickly.
  • check Shows how long it will likely take to read the guide
  • check Individual calculation of the time, depending on the length of the text and the elements used
  • check Helps you decide how to use the existing knowledge further

Guide rating

A simple assessment can be made at the end of a guide. Is this guide helpful? This enables you as a team leader or analyst to see which guides may be superfluous or which knowledge needs to be revised.
  • check The quota per guide can determine how good the documented knowledge is
  • check Which guides need to be revised?
  • check What knowledge is no longer required?

Specializations

Find the expert in specially defined specializations. These subject areas can then be linked in the guide and the experts are visible in the statistics. This helps as the perfect support for putting together new project teams in the company.
Earn points for editing, reading or organizing guides in writeaguide.

Motivated work

Moties

Earn points for editing, reading or organizing guides. We call these Moties and they should motivate you even more to read the last guide in your library. This is about your knowledge and that of your team members.
Earn points for editing, reading or organizing guides in writeaguide.

Achievements

Your created guide has been read by your colleagues for over an hour or have you already created the fifth collection for grouping knowledge? Then it's time for a nice award on your profile. Collect them like your moties and expand your profile.
For some activities you will receive great awards on writeaguide.

Ranks

The more moties and awards you receive, the more your personal rank on your profile increases. Show other team members that you are very active. Rise from student to grandmaster.
  • check There are 16 ranks in total
  • check Rise from student to grandmaster
  • check Your current rank adorns your profile

Perfect integration

Custom API

Would you like to integrate and access your writeaguide knowledge on your other systems? No problem. Contact us for your individual API connection to writeaguide.
  • check Individual connection to our API
  • check REST-compliant
  • check Perfect integration into your existing systems

Slack

Integrate notifications from writeaguide into your teams' Slack channels. Your members will be informed about new or current guides, as well as new team activities, directly in Slack.
Integrate writeaguide in Slack.

Toggl

Export your executions from writeaguide directly to Toggl's time management app. This saves you double time stoppages and you have your data directly on both platforms. Simply connect with your Toggl API key and off you go.
  • check Export your executions directly to Toggl
  • check Simple integration using an API key
  • check One time measurement, synchronized results

Security

Data security

We protect your knowledge with the latest security methods and standards. The entire application is encrypted and password protected. For smart and secure knowledge management in your team.
  • check Data encryption during transmission and storage
  • check Password protected
  • check Regular backups
  • check GDPR compliant

Data center

Our servers are located in a German data center with certified security standards. It has one of the most modern IT infrastructures in Europe and guarantees the highest physical security, data security and unrestricted availability.
  • check Server in Germany
  • check ISO9001:2008
  • check ISO27001:2005
  • check ISO / IEC 27001: 2013
  • check ISO22301:2012
  • check PCI DSS LEVEL 1

Monitoring and support

The entire platform is monitored around the clock by our operations team. This enables us to identify problems before they arise. Should you have a question or a problem, our 24/7 support will be happy to help you.
  • check Constant monitoring of server performance by our operations team
  • check 24/7 support via email, chat or phone

The knowledge of your teams in one place

Start your smart knowledge management right away for free.